Your safeguards
Your scope, your limits. The originals never move.
Before they reply, owners ask about originals, passwords, the sample, placeholders, NDA and cost. Here are direct answers.
See my estimateQuestions that come up first
- Can we leave things out?
- Yes. You can exclude any system, folder, client or matter without giving a reason.
- Is the process under NDA?
- Yes. Everything starts under NDA.
- Do the original records move anywhere?
- No. Originals never leave your systems. License Your Data prepares a de-identified copy of what is in scope.
- Do we see anything before it goes out?
- Yes. You approve a sample of the prepared copy. Nothing is shared before that.
- What happens to names?
- Placeholders replace names and identifiers, covering people, clients, companies, addresses and account numbers.
- Do we pay anything?
- Nothing. There is no cost to you, and an estimate creates no obligation.
- Will we be asked for passwords?
- Never. Passwords and logins are not asked for and not handed over.
Never included
- Any client records from law or accounting practices.
- Any patient records from healthcare providers.
- Policyholder data of insurers and customer account data of financial firms.
- Whatever you have not signed off on.
Out if you say so
Any department, mailbox, folder, client, matter, date range or whole system can be left out. No reason is required. When you are unsure about some records, you can always keep them out.
Plenty of owners begin with just one or two systems and expand the scope only after seeing the sample.
Placeholders, explained
De-identification replaces anything that points to a person or account, like names, email addresses, phone numbers and account numbers, with placeholders. What is left is the shape of the work: the requests, steps and decisions.
You see the result in the sample before you approve. If a record cannot be cleaned to your standard, it just stays out.
For regulated practices
If you run a law, accounting or healthcare practice, scope is settled with you and your counsel, and client or patient data is kept out. We do not give legal advice, and we do not tell anyone that licensing is permitted for their practice.
Your details on this site
We use what you enter in the estimate form to prepare your estimate and to contact you about it. The Privacy Policy covers it in full, and the Do not sell or share page lets you opt out.